Theft at work is more common than you realize (it costs you more). We are not talking about lunch. Cash, computers and even identity can be pulled from under the nose on the right side of the building, and its consequences can be destructive. Therefore, it becomes immensely important to follow some office safety tips and ensure your office is a safe place to work at.
Business owners and facility managers must address crime and protect their business in a comprehensive and prudent manner. Find out who can steal you and how to stop it using some office safety tips.
Who will steal from the office?
Anyone can. Office thieves’ names include continuous thieves and desperate employees, cleaning staff or building visitors.
Theft at work is a serious problem for most facilities. The current economic downturn has increased the number of theft cases and other criminal activities. Those who are eager to live a luxurious life, or who spend a lot of money with hobbies or addictions, can rely on office theft. The perpetrators may include thieves or suppliers who are easily accessible to the office building.
Tenants and residents
- Use day reminders to train residents and tenants.
- Put your wallet, keys or other valuables in your pocket or drawer or closet.
- Verify the identity of strangers in the office – ask the people you visit to see if they can help you find that person. Don’t let visitors stay alone in the office. You must always provide escorts.
- Be careful not to promote social life or your vacation plans to unknown people who visit or call.
- Don’t take the elevator with someone who looks at you and act in a strange or threatening way. Once you get into the elevator with the person who is causing the tension, you can drop it down as soon as possible.
- Don’t work alone. Tell others where you are and when to stay. Create a friend system that can walk to the parking lot or public transportation, or ask the bodyguard for security. Do not open the door to strangers for a few hours.
- If you find someone looking at the door, window or a broken lock, report this issue immediately.
As long as opportunities are reduced, most crimes can be reduced or prevented. Most criminals will do “cohesion” before stealing. If they think they have a chance to steal, they will do the crime if they have the opportunity to steal and escape.
What was theft after the office was stolen?
Common items stolen in offices include valuable items such as iPods, PDAs, and laptops. Convenient items such as pens, envelopes, CD and other office supplies; import information and sensitive data from the entire computer, or transfer information to a flash drive or CD.
Identity theft is growing at an alarming rate.
If an employee leaves a wallet with a credit card at their desk or copies personal information from a copy machine, it will take some time before the identity and account are damaged.
How to prevent office theft?
Hire the right person.
The first step in preventing office theft is to hire effective sales people – those who don’t steal.
One of the best techniques to stop insiders is to conduct a background check in order to identify them before hiring them. Regular background checks should be conducted at high-risk companies. Criminals know that the organization is conducting a background check and thus stay away from the organization.
Identify weaknesses in building safety.
Once you know someone on the team, the next step is to determine the safety and potential weaknesses of the building.
Preventing office theft is a difficult task so far. Facility managers and owners can help internal and external theft through security audits and the establishment of comprehensive security plans. Audits should investigate facility vulnerabilities and seek ways to maximize security and minimize risk. Most security companies perform such audits for free.
You can use the information in the security audit to enhance or add security elements on the side of a building that may be at risk.
For owners and managers
Use the following information to verify facility security.
- Make sure all windows are safe.
- If the door has only one locking knob or lever, install a mounting bolt for added safety.
- You can use a high-security padlock with steel body and latch to secure the reinforcement or door stop to resist drills, hammers, blowers and bolt cutters.
- Make sure all doors are tight. Make sure that the back door and basement door have steel plates. Make sure the door frames and hinges are open so you can’t win.
- A good lock is the first line of defense. You should always use highly secured locks or access control on all doors. Contains personal information or hazardous materials, wardrobes for exterior doors and basements are matters to consider.
- Make sure the access control unit has a safety key bypass. Access control devices are as good as mechanical overlay devices.
- Lock the toilet with a high-security lock to ensure that the staff only has the key.
- Is the reception equipped with an emergency button in an emergency, another employee’s desktop with a camera with a monitor, and a front door high security lock that you can control?
- Install motion sensitive and constant external illumination.
- Trim the shrubs or add light to illuminate the dark areas around the building.
- Keep indoor lighting even if your business is over.
10 office safety tips to keep your office safe
The business from the single floor to the entire building must be as safe as possible to protect its assets.
Your office may contain valuables, such as computers, legal documents or even cash. Developing an efficient security policy does not only protect the building from thieves, it also reduces premium costs. Not just the people sitting in your office, you must keep a track on those working in the field. It is equally important to track the sales team to keep your team organized in the sales field.
Although each organization is different, you should follow these general guidelines to ensure your building is safe.
Use monitoring alarm system
Alarms should be the first thing you consider installing to enhance security. This is an important deterrent to thieves. They can send an emergency signal to the monitoring station via mobile phone, landline or internet, and they can dispatch the police on site if necessary. Some systems also feature two-way voice intercom. When the alarm goes off, the intercom connects the selected employee/owner directly to the monitoring station. Even if an intruder enters your facility, the police will be notified as soon as possible.
Make sure the locks meet British standards.
Locks are the safest way to stop people from entering their property, but they must have a lock that meets British standards. These locks have been rigorously tested to provide adequate protection. You will find that your office insurance policy needs to be locked in BS 3621, otherwise your office may be at risk.
Use effective lighting
If 60% of thieves occur at night, a safety light installed outside the building may be effective. It tends to observe strength and weaken it accordingly, enabling residents to see buildings that approach and highlight high-risk areas. The most common form of safety lighting is passive infrared. The light activates itself when someone enters the view and is justifies its installation costs.
Install CCTV Cameras
The image of CCTV is often related to crime resolution, not for crime prevention, but an important preventive factor. However, CCTV cameras should only be considered as an aspect of the underlying security system. Thieves can cover their faces at any time and avoid camera. It is very important to know where the camera is placed and to ensure that there is enough light.
Use a laptop lock
Laptops are often the target of thieves, especially passers-by, but using laptop locks can make it difficult for thieves to steal. The laptop lock works like a bicycle lock. The other end of the loop is ring-shaped or connected to an immovable object, such as a metal cable, one end of which is connected to a hole in the side of the laptop and a bolt-on table. They should be considered for companies that are relatively easy to install at lower cost and have high value for their portable devices.
Put important documents in a locked cabinet.
Losing confidential files can be catastrophic for your business. It is important to lock sensitive information in a drawer or cabinet and back up soft copies to off-site hard drives (for more information, see the article on professional data backup options).
Put the cash in the safe.
Always keep cash from a strong safe. Make sure to invest some money and buy a strong safe. Using a low quality safe is not just the waste of money, but will also put your hard-earned money in danger.
Register for “Business Watch.”
Many police have developed a “commercial supervision” program that allows property surveillance agencies to warn police and other organizations of intrusions and other criminal acts. This can help you provide additional security holes in your office before gaining further knowledge and being used.
Use access control systems
An access control system is a powerful security check that every visitor has to pass through. Be it your employees, interview candidates or formal visitors, you may keep a track of who came into the office and for how long he remained there.
There are dozens of types of access control systems you may buy. They come in different shapes, types and features. Buy the best one that suits your requirements.
Unlike an access control system that permits entry with fingerprints/identity card/face recognition, a simple register serves huge motive. You can make it compulsory for everyone visiting your office to mark his entry/exit in a register. This will also give you great insight about who visited the office and for how long he stayed.
Tips to protect your Office computers
One of the reasons employees need to understand how to protect their office computers is to keep their data confidential. In addition to protecting your privacy, all computer users in most organizations need to follow best practices. This is because you can eliminate online threats that can jeopardize company data when conducting due diligence.
Here are some tips that employees can use to help protect their computers from internal and external threats.
Tip 1 – Regularly back up important files.
Virus attacks, system failures, and hardware failures are issues that sometimes affect users, and it is difficult to determine when these threats will occur in unexpected situations. Therefore, it is important to back up important files and documents on a regular basis and take the necessary precautions.
We recommend backing up data to multiple locations, and you may want to consider some options, such as flash drives or cloud storage. Regular backups of data on the office computer do not result in loss of data in the case of an unexpected event.
Tip 2 – Obey the Principle of Least Privilege (PoLP)
Accessing your computer with administrative privileges is not a good idea when you don’t need it. This is because a high-privilege account can expose you to many threats that can affect your system. For example, if you are using an administrator’s computer, you can cause serious damage, file loss, and hard disk reformatting to log on to an unsecured website.
In addition, insecure websites can block users by creating new user accounts with administrator access. Therefore, select the administrator privilege system only when necessary, and select the administrator privilege system when performing the procedures required to maintain security.
Tip 3 – Update the software regularly.
It is advisable to update software from time to time. Therefore, you should be aware of the latest service packs that can enhance software security. You can also consider security software that provides alerts when the current solution is up and running. If you need more information about protecting your office, please contact us today!