Aborting your manual attendance system and switching an automated attendance management system is a huge and complex process. Regardless of your company size, needs, or goals, automating time and attendance procedures can minimize errors, streamline processes, and reduce costs in long run.
Finding whether your employees are present in the office or where they are spending their time is important for business productivity. If you have sales team working in field, you may track them with a sales force tracking app. But only an effective attendance management system can track your inhouse employees.
Here is a brief guide to find and install automated attendance system. This blog provides support for switching from the manual attendance system to the automated attendance management system software.
Education and team building
Regardless of your business size, you need to build an assessment team, identify requirements and improvements from an automation perspective, and tackle the best solutions for manual systems. Invite representatives from all the departments or teams in your organization to provide feedback. You can get valuable insight of the requirements of a specific department. Finally, you have to appoint someone to lead the project.
After teaming, each member is asked to rate their current attendance monitoring system. Demonstrate their capabilities and limitations throughout the team. When you hear the opinions of each team member, prepare a list of basic needs. Identify optional and critical requirements. You can listen to the opinions of each team member and evaluate what types of automatic time and attendance systems can benefit your company.
Research and planning
Research and planning is crucial in determining the automatic employee attendance management system that meet your needs. Vendors offer various solutions and deployment options, but you need to know the complexity of each solution and deployment. Focus on hardware options, methods of integration, basic and added features and requirements to meet your goals.
This process is essential because it helps eliminate vendors that offer products that do not you’re your business requirements.
You can quickly discover the common options you need to use while verifying the functionality of each automated attendance management software. Make sure the vendor meets these general considerations, and other features should also be considered add-ons. If the product does not offer universal functionality, check other options.
The following are general considerations.
License software (on-premises) and Software as a Service (on-cloud)
Automated attendance management system has evolved to a point where there are few functional differences between on-premises and cloud-based deployments. All options of the licensed software should be in the SaaS version, and vice versa. Selection criteria include pricing structure, data strategies (for SaaS models), automatic updates (for SaaS models), and uptime requirements (managed by IT staff or suppliers).
How to collect data
Every company uses several types of attendance solutions, such as telephones, traditional clocks, and network-based systems. Trusted vendors offer a wide range of data collection products to suit all needs. Ideally, the attendance management system software you choose should be compatible with all types of data acquisition equipment.
Do you use an ERP or payroll system in your company? The attendance management system must be able to synchronize and interoperate with existing business systems. Remove vendors that cannot provide seamless integration with your existing system.
The first step is to understand your company’s workforce management and compliance policies. Legal requirements apply to certain solutions in the manpower planning.
Some vendors make it simple to find great features. Examples of these features are real-time functions, biometric clocks, reporting plans, advance and profit accruals, employee shifts, and employee management.
We recommend that you complete your ROI investigation before submitting a formal budget request. Automated attendance monitoring system automates business processes by eliminating the scope of human error (such as attendance tracking, employee overdrafts, etc.).
After you have completed your ROI studies, your team can use them as support for management requests. Keep in mind that certain features can increase your costs especially if you have fewer options. A variety of options may be helpful.
Choosing Automated Attendance Management System Provider
To choose a vendor, use the same criteria as when purchasing a solar panel or large TV. Choose a provider with a reputation for experience and reliability. Costs and functions are important to decision making, but they are not important if the provider lacks experience or credibility.
Of course, there is the burden of moving from a manual attendance management system to an automated employee attendance management system. You can make informed choices by understanding what you need, how it works, your company’s needs, and what you need.
Please contact AllCAD Solutions for tips on how to switch from manual time and attendance systems to automatic versions.